In the world of accounting, data security is of the utmost importance. With constant access and storage of sensitive client information, accountants must take every precaution to ensure that their data is safe from potential threats. TPS Cloud is here for the accountants.
However, the technology landscape is constantly changing, and new solutions are continually developing to address emerging threats. One such solution is cloud-based accounting practice management, which offers several advantages in terms of security.
So, is the cloud safe for accountants? The short answer is yes. But let’s take a closer look at what the cloud is and the safety considerations of cloud-based accounting practice management to understand better why this is the case.
What Is the Cloud?
The cloud is a term used to describe a network of remote servers accessible over the internet. These servers are critical in storing, managing, and processing data.
Today, almost every type of business uses the cloud in some way or another. It might be through your email account, banking online, or Facebook account, for they are cloud-based applications.
It is important to note that the cloud is not a physical entity but rather a network of servers. That means your data stored in the cloud is not subject to the same risks as data stored locally on a single computer or server.
For example, if a computer crashed, lost, or stolen, you would automatically lose data stored on that computer. However, with storage being in multiple servers, you can still access data stored in the cloud.
But how safe is the cloud? Can you trust your confidential accounting data to be stored on a remote server?
Safety Considerations of Cloud-based Software for Accountants
With the rising demand for cloud-based solutions, more demand for security solutions has followed. In response, many cloud-based software providers have taken steps to ensure that their platforms are as secure as possible.
The developers have also gone a notch higher by developing softwares that comply with the most stringent security standards in the world. This is a considerable advantage, especially for accounting firms that adhere to strict industry regulations.
In addition, most cloud-based software providers use state-of-the-art security measures to protect their servers and your data. That includes things like firewalls, encryption, and password protection.
Safety Considerations Before Purchasing Cloud-Based Software
- Customer Service and Technical Support
One of the most important things to consider when choosing any type of software is the quality of customer service and technical support. TPS Cloud Axis offers email, forum, and phone support to our clients– with actual human beings on the other end!
Plus, since we exclusively serve accountants, our support staff are well-versed in the specific needs and lingo of accountants.
- Security Updates
Security is an ever-evolving landscape. New threats are constantly emerging, and your cloud-based platform must be up-to-date with the latest security measures.
At TPS, we release regular security updates to their platforms to ensure our clients are always protected. Therefore, it’s crucial to choose a provider committed to keeping their software up-to-date.
- Data Backup
One of the most significant advantages of cloud-based software is that your data is automatically backed up. If something happens to your local computer, your data will still be safe and accessible in the cloud.
- Redundancy
Redundancy is a technique used to protect data by storing it in multiple systems and locations to prevent data loss. For example, if one server goes down, another can take its place. That way, your data is always accessible.
Having your data stored in multiple locations also protects against physical disasters, like fires or floods. A good accounting software provider will have multiple layers of redundancy in place to protect your data.
- Password Protection
A good accounting software provider will require you to create a strong password to access your account. In addition, they will also offer two-factor authentication. It is an extra layer of security sent to your phone or email in addition to your password.
- User Access Controls
User access controls are a security measure that allows you to control who has access to your data. You can decide who can see and edit your data with user access controls.
For example, you may want to give your employees read-only access to your financial data, but they cannot make any changes. Or you may wish to provide your accountant full access to your books so they can help you prepare for tax season.
User access controls allow you to control who can see and do what with your data. That way, you can rest assured knowing that only the people you want to have access to your data will be able to see it.
Benefits of Using the TPS Cloud
There are many benefits of using cloud-based accounting practice management.
- Anytime, Anywhere Access: One of the most significant advantages of the cloud is that you can access your data from anywhere. All you need is an internet connection. That means you can work from home, on the go, or from your client’s office.
- Increased Collaboration: With a cloud-based platform, you can easily share your data with your team. That way, you can all work on the same project simultaneously.
- Automatic Updates: A cloud-based platform is always up-to-date. You never have to worry about manually updating your software or installing the latest version. The updates happen automatically in the background.
- Pay As You Go: With a cloud-based platform, you only pay for the features you need. You can save money on unnecessary features and only pay for what you use.
- Scalability: Cloud-based accounting practice management is scalable. That means you can easily add or remove users as your needs change.
Choose TPS Cloud Axis as Your Secure Cloud-based Accounting Solution
While many cloud-based accounting software solutions are on the market, not all of them are created equal. TPS Cloud Axis is one of the leading cloud-based practice management solutions for accountants and accounting firms.
TPS Cloud Axis is a secure, cloud-based solution that helps you manage your practice more efficiently. With TPS Cloud Axis, you can:
- Automate your accounting processes
- Increase collaboration with your team
- Access your data from anywhere in the world
- TPS Cloud Axis is one of the top-most secure, cloud-based accounting solutions on the market today. We take security seriously and have multiple layers of redundancy in place to protect your data.
In addition, we offer two-factor authentication and user access controls to give you peace of mind knowing that your data is safe and secure.
If you’re looking for a secure, cloud-based accounting solution for your practice, look no further than TPS Cloud Axis. Contact us today to learn more about our features and how we can help you grow your practice.